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Auckland Round Up

Ric Carlyon - Monday, August 18, 2014

Otara Support Group – Has appointed Rosie Brown, J.P. as Pacific Liaison Officer to help the many Pacific Island J.P.s who work in the district.

Mt Albert Support Group – Last meeting was addressed by a Police Sergeant who spoke on identity crime and fraud, passing on useful tips on what to look out for, as well as advice for personal safety when strangers come to our home.

Botany Service Desk at CAB - Latest monthly return shows 167 clients, 501 Certified Copies, 70 Statutory Declarations. Not bad business for 3 afternoons a week! 

Helensville Support Group - meetings are divided with the first hour is devoted to local issues and sharing experiences, while the second hour is occupied with in-house training. The group recently celebrated mid-winter with a special dinner. 

Northcote Service Desk - has moved with the CAB to new premises in the local library complex, 5 Ernie Mays Street right in the heart of Northcote.

Waiheke Support Group plans to add to current sessions at the CAB with members rostered on Saturday mornings.

Hibiscus Coast Support Group, growing in number, has held recent meetings with training centred on personal safety and privacy matters.

Remuera Support Group’s next meeting will discuss J.P. roles in the upcoming General Election.

We will catch up with other Support Groups and Service Desks in later Round Ups.  

Proposed Rules Now on Website

Ric Carlyon - Thursday, August 14, 2014

The draft of the proposed new Rules of the Association (updating the current Constitution) is now available for perusal in the Members Only section on the website, together with a memo from President Colin Davis.

A committee of Council recently completed a revision of the Constitution which was originally implemented in 1997 and had been amended, piecemeal, over the years. The committee says every effort’s been made to use plain language to assist easy understanding.

The Registrar, Roger Brookes, will receive submissions until the end of the first week of September.

Members will be asked to approve the final draft of the new Rules at the Annual General Meeting on Wednesday 29th October.

Members: Access the Members Section of the website this way…. on the Home Page ...

Enter Username:  your surname and JP number  e.g. Bloggs92345 (if your number is fewer than 5 letters put noughts in front to make it up to 5 numbers)

Enter Password: your date of birth ddmmyyyy, e.g.  21121999

Press Log In

Access the Draft Rules this way…

Go to Members Home Page. (another link at the bottom every page)
Look down the page until you see Notices
Click on Constitution - Rules of the Association

Update: Or you can just download them on the links below!

Draft Rules 2014

Report Accompanying Draft Rules 2014

Mistaken Identity

Ric Carlyon - Monday, August 11, 2014

In initial conversation with the couple in front of me during my session at the Service Desk it was obvious that English was their second language. The document they presented had already been processed as a Statutory Declaration by another J.P.

So, why had they come to the CAB to see another J.P. and what did they want me to do?

The gentleman pointed to Section 18 which in the document followed the Statutory Declaration and stood out as the only section not signed off. Section 18 asked “Is the applicant of sound mind?”

I told the couple that as a J. P. I was not qualified, nor prepared, to sign on the dotted line. Once this had sunk in disappointment was written large over both faces, but the woman dived into her bag, and produced a letter, a guide to help complete the form. She thrust it out, confident this would solve any problem and that, in a flash, I would be signing and stamping the document.

“Section 18….” the notes said “… must be completed by a registered medical practitioner who has known you for at least 6 months”

Right, I concluded, just a small misunderstanding because of the way spoken English sounds, and only one letter out! The applicant needs a G.P. rather than a J.P.!

Emerging Leaders

Ric Carlyon - Thursday, August 07, 2014

The first Emerging Leaders’ Course organised in Wellington by the Royal Federation has been praised by the two J.P.s who attended from Auckland.

The course is a Federation initiative, arranged under the auspices of the J.P. Education Trust and sponsored by the Gallagher Charitable Trust.
Auckland Association received 2 nominations, Yvonne Hawkins and Jade Wood and both attended the inaugural weekend course.

Yvonne is grateful for the opportunity to participate -
“…attendance for me emphasised the need for continuing development as a J.P. to keep pace with the ever-changing demands and that the value of networking cannot be underestimated”.

Jade also thanked those involved - “…my congratulations to all those who organised it. This type of event will surely increase the quality of people coming through to leadership positions both in local Associations and in the Federation". The pair will be formally reporting to the Auckland Association's Council at one of its future meetings. Pictured: The Emerging Leaders' Course in session.


Recognition of Service

Ric Carlyon - Wednesday, August 06, 2014

The Association is joining with Royal Federation and the Ministry of Justice, playing catch-up on well-deserved recognition of those Justices of the Peace who have served over the decades.

The Ministry recently agreed to award a certificate for those achieving 30 years and 10 members of our Association will soon receive their certificates.

The Registrar is advising Royal Federation of a number of Auckland J.P.s who have served as many as 57 years, asking that they be accorded some form of recognition.

“Active and Trained”

Ric Carlyon - Monday, August 04, 2014

This is the Association’s new mission, to encourage all J.P.s to be active and trained, as recently agreed by the Council. 

The one page chart shows that J.P.s, to properly fulfil office, ethics and conduct should be active (regularly available to serve their community) and  trained, (kept up to date by accessing regular education sessions).

The chart shows the simple steps to best meet the criteria.

At the foot of the chart is the suggestion that a list of these ‘Active and Trained’ members of the Auckland JP Association be provided annually to electorate MPs. The corollary being those who are no longer able, or interested, in serving as efficient J.P.s would be invited by their local M.P. to become ‘J.P. Retired’ or to step down.

Download: Active and Trained Diagram

Royal Federation Items

Ric Carlyon - Saturday, August 02, 2014

Items from Royal Federation of Justices'Associations -

+Nominations are now being received on the proscribed forms for the offices of President, Vice President, and Regional Representative for Northern, Auckland, Central, and Southern Regions respectively. All positons are for one year only and incumbents who are available to serve a further term need to nominate again. Nominations are made by Associations (not by individuals), they must be signed by the person nominated and received at Royal Federation office before 1st November 2014, together with a CV.
+There’ll be a Judicial Studies Course from 1 April to 30 September each year with the next course beginning 1st April, 2015. Associations requiring new panel members have been requested to identify suitable JPs for the Course which is a component of the wider Judicial Studies Programme. Associations must endorse each application… J.P.s, the Royal Federation stresses,  may not undertake the course for personal interest or in the vague hope of joining their local bench panel at a future time.
+ Registry Office marriages by authorised J.P.s in West Auckland are to continue. The trial, in which ceremonies were conducted specially by authorised J.P.s., has been reviewed and while fewer couples took part than was expected, the Registrar-General, Births, Deaths, Marriages and Citizenship says the service will continue. “While 73 couples were wed since September 2013, feedback has been very favourable so I’m happy to continue the service in West Auckland for couples wishing to avail themselves of this option”. Royal Federation says at this stage there’s no indication of an extension of this option to other parts of the country, “…but we have raised this as an issue with the Ministry of Justice which will be the instigator of any move by Court staff to cease providing the service in the various court locations where they currently do so. We will advise associations further as this project develops but associations should also approach their own Court mangers to canvass this and other options for service to the public”.

J.P.s and the General Election

Ric Carlyon - Thursday, July 31, 2014

The Royal Federation of NZ Justices Associations Inc. is reminding J.P.s of the roles they may play in the General Election. Some will act as officials in their own right, some will assist with the early voting processes, while others will be part of the oversight of counting on the day or afterwards.

Royal Federation Registrar, Alan Hart, also reminds those J.P.s involved as candidates or organisers for political parties to take care that their status as a J.P. meets the Electoral Commission’s guidelines. “This,” he says, “is especially so for any J.P.s involved in Court Panels where public perception could confuse roles”.

Alan Hart is also advising against mixed messages in the media by candidates or organisers where any reference to their J.P. status could be misconstrued.

“Justices of the Peace who have undertaken Judicial Training or are Issuing Officers need to exercise objectivity, with particular care not to inadvertently give any hint of bias of their personal views on any topic including those of a political nature”.

Call For Comments

Ric Carlyon - Tuesday, July 29, 2014

The proposed draft of the Association’s amended Constitution has been sent out to all Support Groups and interested parties for comment.

A committee of Council recently completed a revision of the Constitution which was implemented in 1997 and had been amended, piecemeal, over the years. The committee says every effort’s been made to use plain language to assist easy understanding.

The Registrar, Roger Brookes, will receive submissions until the end of the first week of September.

Members will be asked to approve the final draft of the new Rules at the Annual General Meeting on Wednesday 29th October.

200 Years – Government House Reception in Wellington

Ric Carlyon - Monday, July 28, 2014

The Governor-General is hosting a reception to help mark 200 years’ community service by J.P.s in Wellington on Tuesday 25th November 2014, 5.30 - 7pm.

Allocation of places, pro-rata, means Auckland gets 40 invitations.

There’s no assistance with travel to or from Wellington, nor for accommodation.

Members wishing to attend should contact the Registrar, Roger Brookes, for further information and to make application for a formal invitation. 

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