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Have Your Say! Push the Button!

Ric Carlyon - Monday, August 31, 2015

For those Justices of the Peace who have not yet taken part in the on-line survey, it’s time to answer the questions and push the button!  

The survey’s being conducted as part of the Royal Federation of NZ Justices Associations review of all aspects of its communications. 

Organisers want to know how best to keep in touch with Justices of the Peace throughout New Zealand. The survey has been emailed to all known Justices’ addresses and only takes a few minutes to complete. A random sample of those without access to internet will be invited to complete the survey by mail.

Communications - Justices’ Quarterly, hard copies vs electronic, snail-mail vs email - have been regular topics at recent conferences. Now’s the opportunity to have your say. This is the heading to look for in your email Inbox - you will have received it around the 20th August:

Justices of the Peace communications review survey‏

Find it, take the survey. Push the button!  Deadline is 6th September. Do it now. Your opinion counts!    

Retiring Judicial Justices of the Peace Recognised

Ric Carlyon - Monday, August 31, 2015

A special sitting was held at Auckland District Court recently to mark the retirement of a number of Judicial Justices of the Peace. 
They were each presented with a certificate acknowledging their contributions to the District Courts, detailing the number of years that they had served on the bench.
One Justice of the Peace has served nearly 30 years. The combined total of the eight retirees being honoured totalled more than 122 years. 
The ceremony was attended by a number of Justices of the Peace, including the new Auckland Association President, Selwyn Haworth, JP. Judge Blackie and Judge Cunningham presided. Also in attendance were Judge Anne Kiernan, Executive Judge Auckland District Court and Mr Tony Fisher, General Manager District Courts. 

L to R: Bruce Lilly JP; Brian Armstrong JP; Diane Kelly JP; Bill Smith JP(behind); David Grove JP; Judge Jan-Marie Doogue, Chief District Court Judge; 
Phillipa King JP; Judge Phillipa Cunningham, Liaison Judge Auckland District Court; Selwyn Haworth JP, President Auckland Association;
 Judge Charles Blackie, Liaison Judge Manukau District Court; Don Chapman JP; Barry Evans JP. 

New President, Vice President, Council

Ric Carlyon - Wednesday, August 26, 2015

The Association has a new President. 
At last night’s Annual General Meeting Selwyn Haworth was elected President, replacing Colin Davis.
Ken McKay was named Vice President, elected unopposed, while the Council for 2015-16 will be Ric Carlyon, Tamati Howard, Dawn Jones, Neville Madden, Ian Marshall, Garry Nicholls, Les Smith, Susan Walker, Wallis Walker and Sheryl Wilson.
Pat Samson will again be the Association’s nominee for election to the Board of the Royal Federation of New Zealand Justices’ Associations.
New faces around the Council table will be Neville Madden, Ian Marshall, Garry Nicholls and Sheryl Wilson. Ric Carlyon, Tamati Howard, Dawn Jones and Les Smith were re-elected last night while Susan Walker and Wallis Walker continue on Council, both midway through their two-year term.
Senior High Court Justice, Hon. Justice Paul Heath, QC, was reappointed Patron, with Vice-Patrons Executive Judges Anne Kiernan and Jane Lovell-Smith along with Judges Charles Blackie and Philippa Cunningham. 
Those present at the meeting accepted a recommendation from the outgoing Council that members’ subscriptions be increased by $5 to $55 (including GST). 
It was also agreed to take a remit to the next Annual General Meeting of the Royal Federation seeking the right for any member-Association to propose amendments to Federation policy by giving notice of motion of its intention to do so. Wallis Walker, putting the matter before the meeting, said only the Board of the Federation can presently suggest changes in policy which is undemocratic: members should be able to do so, too.   

Membership-wide Survey Underway for Justices of the Peace

Ric Carlyon - Wednesday, August 19, 2015

An on-line survey is being conducted as part of the Royal Federation of NZ Justices Associations review of all aspects of its communications, 

President Graeme Kitto is encouraging all members to have their say before closing date, September 6th.

He says the survey, being sent by email this week, will take just a few minutes to complete - but it’ll provide crucial information when the Board considers best ways for future communication with member Associations and individual Justices of the Peace throughout New Zealand.   

The results will be collated by the Communication Review Committee and used in a report to the Royal Federation Board in November. The results will also be reported in the summer edition of the Justices' Quarterly.

A random sample of those Justices of the Peace without access to internet will be invited to complete the survey by mail.

Revised Ministerial Manuals Available

Ric Carlyon - Tuesday, August 18, 2015

The updated Ministerial Manuals are available from the printers and opportunity will be taken to make the first distribution to Auckland Justices of the Peace at their upcoming Auckland Regional Conference. This will be held on Sunday 13th September at Alexandra Park with registrations from 8.30am. 
The new version of the Manual is the result of a remit put forward at this year’s Royal Federation Conference by Waiheke Support Group… its members said that to be efficient it is essential for Justices of the Peace to have on hand an up- to-date ready reference book to assist them with their duties.  
Royal Federation and the Ministry of Justice combined to review and publish the guide.
As well as receiving their new Manual, Justices of the Peace attending the Regional Conference will be updated on a range of their duties and hear from two guest speakers – their topics specially chosen to engage with Justices of the Peace. 
Those members not attending the Regional Conference will receive their Manuals a little later, including distribution at subsequent Support Group meetings.

Changes in Financial Processes Afoot

Ric Carlyon - Monday, August 03, 2015

At its last meeting Council members decided to improve processes to meet several objectives. A report from the Registry Support and Finance Committee proposed amendments to ensure financial matters comply with best practice, to provide for the change to Xero electronic processing, and to comply with changes recently introduced by the Charities Commission. In addition, casting an annual budget has had a make-over. Council was told the changes will review and streamline processes while at the same time observing fiduciary and legal matters. This will result  in the Association’s finances being easier to understand and more transparent. It was also noted that the end of year had changed: 30th June instead of 31 August and that, in line with reviewed Charities Commission provisions, the Association's accounts will be subject to review rather than audit.    


Presidency and Council Positions Being Contested

Ric Carlyon - Monday, August 03, 2015

With nominations closed for officers of the Association for 2015-16, there will be elections at the Annual General Meeting for some positions. 
President: There are two nominations for President: the incumbent, Colin Davis, and present Vice President, Selwyn Haworth.  
Vice President There’s but one person standing for this office, present and long-standing Council member, and former President, Ken McKay.
Council: With 10 candidates for 8 positions on Council, there will be an election. Those on the ballot will be Ric Carlyon, Wendell Dunn, Tamati Howard, Dawn Jones, Peter King, Neville Madden, Ian Marshall, Garry Nicholls, Les Smith and Sherryl Wilson. 
Two present Council members, Susan Walker and Wallis Walker, continue as members on the Council as they are both halfway through their 2-year term of office.
Regional Representative: This position goes unchallenged: Pat Samson is the sole nominee. 

The Annual General Meeting is being held on Tuesday 25th August at the Cathedral Visitors' Centre, Holy Trinity Cathedral, Parnell, commencing 7.30 pm.

Members : For Your Diary

Ric Carlyon - Tuesday, July 28, 2015

Members of the Auckland Justices of the Peace Association:

Important Dates:

Annual General Meeting, Tuesday, 25th August at the Cathedral Visitors’ Centre, Holy Trinity Cathedral, Parnell, commencing 7.30 pm.

Auckland Regional Conference, Sunday 13th September at Alexandra Park Raceway, Epsom. Registrations 8.30am, Welcome 9.15am 


Meet our Support Groups - Devonport

Ric Carlyon - Monday, July 13, 2015

The Support Group in Auckland’s North Shore marine suburb is relatively new and small. But, determined to enhance Justice of the Peace services in Devonport, its members have provided something of a model in the establishment of a new Service Desk.  
The first meeting of local Justices of the Peace, hosted by Jo Cliffe in her own home, was a milestone in establishing active JPs in the area. Some met for the first time while others were surprised to learn of other JPs in the district. From that meeting it was ascertained that there were probably enough Active and Trained JPs to help at a Service Desk, should one be established.  The group had to find a suitable venue, but a problem arose. The natural “home” would have been the local waterfront Public Library. But about the time Jo and her Group were thinking about a Service Desk the library was about to be demolished and replaced with a 7 million dollar state-of-the-art building, a year-long, programme. Rather than find temporary space, the Group decided to wait until the new library opened.
As opening day approached the Group began liaising with library staff who welcomed the idea of a Service Desk in the new building. Jo set about getting publicity to advise locals about the new service… an article in the local paper, inclusion in the Service Desks list on the JPs website, leaflets in the Post Office and business-houses and a sandwich-board sign. 
The new Service Desk opened on April 20th. It operates Monday afternoons, noon until 2pm. Local JPs take a turn about once in 2 months to maintain a roster. Jo Cliffe describes the venue, the new library, as “pleasant, vibrant… a stunning and convenient location” and says the librarians support the Desk, giving every encouragement.  “We set up in a quiet corner,” Jo says, “where there’s a desk and stools and space for people to sit and wait if required”. Local MP, Hon Maggie Barry, apologising for not being at the opening, subsequently mentioned the new Service Desk on her Face Book pages, further publicising the new Service Desk. 

Paddy Stafford Bush standing beside the banner (sponsored by Anne Iremonger and Jenny Hinton of Harcourts, Devonport), flanked by fellow JPs, Iain Fraser, Stan Collins, Mike Barlow
 and Martin Foster MNZM. Standing at the back is Sue Parr, the Devonport Library Manager 

Meantime the Devonport Group will continue with regular meetings with aspects of training built-in while for other sessions members will join with Justices of the Peace at Takapuna for specialised training. 
Of the future,  Jo says ,“Our thought is to add another day eventually... probably a Saturday morning... but prior to that we would like to hear from local JPs who are currently outside the Association and may be able to help us, and, as well, we'll be encouraging our MP to appoint some new active people within our area”.

Rule Change for some Visa Applications

Ric Carlyon - Monday, July 06, 2015

A change instituted by Immigration New Zealand will reduce the workload for Justices of the Peace when they’re dealing with people who are applying for some Temporary Visas. From today, as a general rule, applicants are no longer required to supply certified copies, or in some cases, originals of documents with their applications for work, student or visitor visas. 
Until today Justices of the Peace have been certifying copies of supporting documents as “a true copy of the original” for those people completing application documents.

Effective Monday 6th July 2015, Immigration New Zealand says uncertified coloured photocopies of documents will be acceptable for the above applications.

Justices of the Peace will be saved having to attest true copies.  
But Immigration New Zealand says originals or certified copies will still be required for residence applications and temporary applications under the entrepreneurial work visa category. And immigration officers retain the right to ask for original documents during the processing of a visa application. 
They will continue to accept applications containing originals or certified copies if they are provided and advise the relevant forms will be updated in due course to reflect these new rules.

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