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Communications Survey: “extraordinary response”

Ric Carlyon - Sunday, September 13, 2015

The Auckland Conference of Justices of the Peace was told today that the response to the recent nation-wide survey on communications has been extraordinary.  
The Royal Federation of Justices’ Associations surveyed Justices of the Peace on how they receive information from the Federation with the view to improve communications now, and to help plan for the future. 
Kath Blair, survey organiser, thanked all those who had taken part and told the conference today that there had been a 40 per cent return which would be the envy of marketing companies conducting similar surveys. 
“This gives us a broad sample base," Kath Blair says, "on which the Communications Committee can work-up a blue-print for the way forward”. 

Kath Blair attended today's conference of Auckland Justices of the Peace

“First results will be announced in "Justices Quarterly" magazine and then recommendations will be made at the Conference in Dunedin in the new year”.  
The survey comprised a questionnaire sent to Justices of the Peace by both email and mail: 2,235 individuals responded while 24 out of 29 Associations answered a separate set of questions targeted specifically at them. 

Conference Welcomed… and Surprised

Ric Carlyon - Sunday, September 13, 2015

Today’s Regional Conference of Auckland Justices of the Peace was welcomed, then surprised, during introductory remarks by recently-installed President, Selwyn Haworth. He greeted about 320 Justices who attended, he outlined immediate projects being pursued by the Association’s Council… and then dropped a bombshell.

He announced the resignation of Auckland’s Registrar, Roger Brookes. 

Registrar Roger Brookes at today's Annual Conference for Justices of the Peace

“Roger has decided to stand down after 11 years." Selwyn advised, "and in due course there’ll be an appropriate farewell for him. Meantime, Roger has agreed to assist his successor, expressions of interest for which will be called soon".

Regional Conference This Sunday

Ric Carlyon - Wednesday, September 09, 2015

The Auckland Regional Conference for Justices of the Peace will be held at Alexandra Park on Sunday (13th September). 
Those attending are in for a range of addresses and training topics… and they’ll each receive their copy of the revised Manual of Ministerial Duties. Opportunity will be taken to present Long Service Certificates. Judge Charles Blackie will be the key speaker with an address titled “The Lighter Side of Justice”.  
It’s a morning-only Conference this year with registration from 8.30am ready for a start at 9.15am.

New Services at Howick

Ric Carlyon - Friday, September 04, 2015

Eastern Districts Support Group is matching increasing demand for Justice of the Peace services with additional attendances at local Service Desks.

A Saturday morning session is added from tomorrow at Highland Park Shopping Centre and the Service Desk listed at Howick Information Centre has 3 sessions each week.

This means the Support Group now rosters 14 sessions a week across six different Service Desks, with Justices of the Peace putting in a total of 156 hours monthly. Clive Beeching, who oversees statistics for the combined Desks, says almost 1, 300 clients were seen in August with Justices of the Peace certifying 4,000 copies and witnessing 250 documents, as well as sundry other transactions.  

Have Your Say! Push the Button!

Ric Carlyon - Monday, August 31, 2015

For those Justices of the Peace who have not yet taken part in the on-line survey, it’s time to answer the questions and push the button!  

The survey’s being conducted as part of the Royal Federation of NZ Justices Associations review of all aspects of its communications. 

Organisers want to know how best to keep in touch with Justices of the Peace throughout New Zealand. The survey has been emailed to all known Justices’ addresses and only takes a few minutes to complete. A random sample of those without access to internet will be invited to complete the survey by mail.

Communications - Justices’ Quarterly, hard copies vs electronic, snail-mail vs email - have been regular topics at recent conferences. Now’s the opportunity to have your say. This is the heading to look for in your email Inbox - you will have received it around the 20th August:

Justices of the Peace communications review survey‏

Find it, take the survey. Push the button!  Deadline is 6th September. Do it now. Your opinion counts!    

Retiring Judicial Justices of the Peace Recognised

Ric Carlyon - Monday, August 31, 2015

A special sitting was held at Auckland District Court recently to mark the retirement of a number of Judicial Justices of the Peace. 
They were each presented with a certificate acknowledging their contributions to the District Courts, detailing the number of years that they had served on the bench.
One Justice of the Peace has served nearly 30 years. The combined total of the eight retirees being honoured totalled more than 122 years. 
The ceremony was attended by a number of Justices of the Peace, including the new Auckland Association President, Selwyn Haworth, JP. Judge Blackie and Judge Cunningham presided. Also in attendance were Judge Anne Kiernan, Executive Judge Auckland District Court and Mr Tony Fisher, General Manager District Courts. 

L to R: Bruce Lilly JP; Brian Armstrong JP; Diane Kelly JP; Bill Smith JP(behind); David Grove JP; Judge Jan-Marie Doogue, Chief District Court Judge; 
Phillipa King JP; Judge Phillipa Cunningham, Liaison Judge Auckland District Court; Selwyn Haworth JP, President Auckland Association;
 Judge Charles Blackie, Liaison Judge Manukau District Court; Don Chapman JP; Barry Evans JP. 

New President, Vice President, Council

Ric Carlyon - Wednesday, August 26, 2015

The Association has a new President. 
At last night’s Annual General Meeting Selwyn Haworth was elected President, replacing Colin Davis.
Ken McKay was named Vice President, elected unopposed, while the Council for 2015-16 will be Ric Carlyon, Tamati Howard, Dawn Jones, Neville Madden, Ian Marshall, Garry Nicholls, Les Smith, Susan Walker, Wallis Walker and Sheryl Wilson.
Pat Samson will again be the Association’s nominee for election to the Board of the Royal Federation of New Zealand Justices’ Associations.
New faces around the Council table will be Neville Madden, Ian Marshall, Garry Nicholls and Sheryl Wilson. Ric Carlyon, Tamati Howard, Dawn Jones and Les Smith were re-elected last night while Susan Walker and Wallis Walker continue on Council, both midway through their two-year term.
Senior High Court Justice, Hon. Justice Paul Heath, QC, was reappointed Patron, with Vice-Patrons Executive Judges Anne Kiernan and Jane Lovell-Smith along with Judges Charles Blackie and Philippa Cunningham. 
Those present at the meeting accepted a recommendation from the outgoing Council that members’ subscriptions be increased by $5 to $55 (including GST). 
It was also agreed to take a remit to the next Annual General Meeting of the Royal Federation seeking the right for any member-Association to propose amendments to Federation policy by giving notice of motion of its intention to do so. Wallis Walker, putting the matter before the meeting, said only the Board of the Federation can presently suggest changes in policy which is undemocratic: members should be able to do so, too.   

Membership-wide Survey Underway for Justices of the Peace

Ric Carlyon - Wednesday, August 19, 2015

An on-line survey is being conducted as part of the Royal Federation of NZ Justices Associations review of all aspects of its communications, 

President Graeme Kitto is encouraging all members to have their say before closing date, September 6th.

He says the survey, being sent by email this week, will take just a few minutes to complete - but it’ll provide crucial information when the Board considers best ways for future communication with member Associations and individual Justices of the Peace throughout New Zealand.   

The results will be collated by the Communication Review Committee and used in a report to the Royal Federation Board in November. The results will also be reported in the summer edition of the Justices' Quarterly.

A random sample of those Justices of the Peace without access to internet will be invited to complete the survey by mail.

Revised Ministerial Manuals Available

Ric Carlyon - Tuesday, August 18, 2015

The updated Ministerial Manuals are available from the printers and opportunity will be taken to make the first distribution to Auckland Justices of the Peace at their upcoming Auckland Regional Conference. This will be held on Sunday 13th September at Alexandra Park with registrations from 8.30am. 
The new version of the Manual is the result of a remit put forward at this year’s Royal Federation Conference by Waiheke Support Group… its members said that to be efficient it is essential for Justices of the Peace to have on hand an up- to-date ready reference book to assist them with their duties.  
Royal Federation and the Ministry of Justice combined to review and publish the guide.
As well as receiving their new Manual, Justices of the Peace attending the Regional Conference will be updated on a range of their duties and hear from two guest speakers – their topics specially chosen to engage with Justices of the Peace. 
Those members not attending the Regional Conference will receive their Manuals a little later, including distribution at subsequent Support Group meetings.

Changes in Financial Processes Afoot

Ric Carlyon - Monday, August 03, 2015

At its last meeting Council members decided to improve processes to meet several objectives. A report from the Registry Support and Finance Committee proposed amendments to ensure financial matters comply with best practice, to provide for the change to Xero electronic processing, and to comply with changes recently introduced by the Charities Commission. In addition, casting an annual budget has had a make-over. Council was told the changes will review and streamline processes while at the same time observing fiduciary and legal matters. This will result  in the Association’s finances being easier to understand and more transparent. It was also noted that the end of year had changed: 30th June instead of 31 August and that, in line with reviewed Charities Commission provisions, the Association's accounts will be subject to review rather than audit.    


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