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Preparations underway for AGM/Conference

Ric Carlyon - Sunday, August 21, 2016

Details are being finalised for the Association’s combined Annual Meeting and Regional Conference being held next Sunday 28th at Alexandra Park Conference Centre, Epsom. 
Proceedings begin at 9am sharp and will continue after a lunch break so Members who wish to pre-purchase a light luncheon must do so by completing their order and making payment by this Wednesday 24th on the form that has been emailed to the membership.  
Members paying for registration ($10) - with the option of lunch ($15) - are automatically registered for both the AGM and Conference.
As well as the novelty of  combining meetings, the Association will be honouring their own with a presentation of certificates of appreciation to long-serving Justices of the Peace.

President's Report - Highlights

Ric Carlyon - Monday, August 15, 2016

In his Annual Report just released, President Selwyn Haworth says it’s been a year of considerable change and positive progress for the Association. The President’s report for 2015/16 includes: 
  • The data-base of membership has been up-dated by a team of volunteers checking details of every known member. 
  • The clean database has clarified the number of members - those financial and those not.
  • The updated list also eased communication with members, including billing subscriptions.
  • As at 30 June 2016  there were  1,338 financial members, 174 whose subscriptions were outstanding, and in addition 5 life members and 6 honorary members.
  • The Association's finances over the 2015/16 year have been carefully managed. There have been budget items underspent and some overspent but the overall result is still a very minor budgeted deficiency. Our Auditor has provided an unconditional review.
  • With so few Justices without access to email, the internet website and email will be the main conduit to members: there will be no more mail-outs by post. 
  • About 70 per cent of Auckland Justices of the Peace work is now done at Service Desks.
  • 61 candidates for the office of Justice of the Peace were interviewed during the year: those chosen undertook induction, etc, training by the Association’s team.
  • More than 300 Justices attended 6 centralised refresher courses: in addition hundreds more received tuition from the Training Team during 44 sessions at Support Group meetings 
  • There are now 28 Support Groups spread across Greater Auckland, with more planned 
  • Indicative statistics for Auckland’s Service Desks show that during the year Justices of the Peace:
Officiated at 6,000 service desk sessions
Saw 90,000 clients 
Attended for a combined total of 13,500 hours 
Completed 350,000 transactions
  • In the year to 30th June 2016, Justices of the Peace provided the following services to the 4 District Courts in Auckland:
Presided in 5,544 Police and Local Authority prosecutions in the Minor Offences Court
Presided in Remand Courts and handled 4,020 arrests (totalling 11,840 charges).
Gave 2,343 hours of unpaid time to the Judicial system in Auckland. 
  • During the year, 32 complaints have been managed by the Complaints Committee. 
  • An end of year dinner for Members and guests is planned for Thursday 17 November at the Quality Hotel Parnell
  •  President Selwyn Haworth concluded with goals for the next year:
To grow our membership 
Continue the work started on reviewing our Support Group and Service Desk network due to a growing preference by the public to use Service Desks and 
Implement our Strategic Plan (which includes promoting “Active and Current” and encouraging accreditation).

(Members can see the full report in the Members Only section of website)

News Briefs from today’s Council Meeting

Ric Carlyon - Wednesday, August 10, 2016

End-of-Year. It was the last meeting of the present Council prior to the Annual General Meeting where a new Council will be shaped. Member Ian Marshall resigned a year into his 2-year term so this leaves a vacancy to be filled at the AGM.

AGM. No one has shown intent to raise matters at the AGM on August 28th by Notice of Motion. None had been filed with the Registrar by due date. 

Subscriptions. Council will recommend to the Annual General Meeting that membership subscriptions for 2016/17 remain at present levels: $55 for members and $18 for Associates (JP Retired), GST inclusive. 

Numbers. As at the end of June the Association had 1,338 financial members, 34 of whom were Associate Members (JP Retired).

Training. Some 270 Justices attended on-going education sessions arranged by the Association’s training team during the month of July. Topics included dealing with Statutory Declarations, certifying electronic copies, taking affidavits connected with dissolution of marriage and practical exercises. Sessions were held across Greater Auckland, from Warkworth to Otahuhu

All Set For Annual General Meeting

Ric Carlyon - Tuesday, August 09, 2016

All members have now received formal notice of the Association’s Annual General Meeting, with the invitation for all financial and non-financial members to attend at the 

Alexandra Park Function Centre on Sunday 28th August 2016, beginning at 9am. 

The Annual Regional Conference will follow, taking up most of the day.  

Members have received notification of the AGM by email, in this news section of the website and in more detail in the site’s Members’ Section. Those members without access to email/internet have received notices in the post. 

The information includes candidates for election to Council and as the Association’s Representative at Royal Federation of New Zealand Justices Associations, along with the President’s and Financial Annual Reports and other AGM business.  

Update on Service Desks

Ric Carlyon - Thursday, August 04, 2016

As we approach the total of 60 Service Desks across Greater Auckland, it’s timely to mention two, one at Papatoetoe re-establishing in new offices and a brand new one opening soon at Flat Bush. 

The local Support Group at Papatoetoe had to re-focus when it lost its venue and fortunately has bounced back better than ever with a Service Desk in a new office in the same vicinity as before, Papatoetoe Chambers in St George Street, also known as the old Town Hall. Justices of the Peace will hold sessions there every day except Thursdays and Sundays, with morning and afternoon attendances on Wednesdays and Fridays.

From September 6th those seeking Justice of the Peace services at Flat Bush, South-East Auckland, will have a new Service Desk at Ormiston Senior College. Justices of the Peace will attend every Tuesday evening from 6.00pm until 7.30pm. 

And noting a recent amendment we made to the website listing for the Albany Service Desk. It was listed (correctly) as being in Kell Dr, in Albany Village. But this has been changed to the expanded Kell Drive after some people turned up at the venue seeking medical attention from Dr Kell! These mistaken callers were told that they could see a JP at the Service Desk but not a GP!   

Recognition of Services as Justice of the Peace

Ric Carlyon - Sunday, July 24, 2016

There’s been a catch-up in acknowledging the work of Justices of the Peace for the services they have provided - in some cases individuals who have served their communities for more than 50 years. 

Following laborious work to research and prove individuals’ service by the Royal Federation of NZ Justices Associations and the Ministry of Justice, Long Service Certificates have been made available for eligible Auckland members. 

These Justices of the Peace will receive a special invitation to this year’s Regional Conference/Annual General Meeting on Sunday 28th August at Alexandra Park to have their certificates formally presented. There are some 150 eligible members… and the collective service they have given is phenomenal. If each certificate averages 40 years, a total of about 6,000 years’ service will be celebrated on the day! 

The Auckland Association of Justices of the Peace has thanked the Royal Federation and the Ministry for its work behind-the-scenes to enable the presentations.

Preparations for Annual General Meeting

Ric Carlyon - Friday, July 22, 2016

The Association’s Annual General Meeting’s being held on Sunday 28th August and it’s time to consider formal preparations.

Nominations for President, Vice-President, Regional Representative and members of Council close - as per the Rules - with the Registrar on 31st July.  That’s also the date by which any Notices of Motion must be lodged, again with the Registrar.

This year’s Annual General Meeting is being combined with the Regional Conference at Alexandra Park, Epsom beginning at 9am on 28th August. The AGM will be followed by morning tea and Conference business including an address by the President of the Royal Federation. After lunch proceedings continue with a guest speaker followed by a training session. 

Nominations for elected Office-Holders and any Notices of Motion close on 31st July 2016

Time to Refresh

Ric Carlyon - Sunday, July 17, 2016

Auckland trainers, led by Garry Nicholls, have arranged refresher courses featuring Justices of the Peace duties taking Statutory Declarations and certifying Electronic Copies. In keeping with members’ wishes, these are being held in various suburban venues.

21 July MOWPEG Support Group Customer Service

23 July King’s College Otahuhu - Statutory Declarations / Certifying Documents from Electronic Sources

24 July West Auckland Support - Group Marriage Dissolution

27 July Mt Roskill Support Group - Customer Service / 50 Questions

30 July Fairview Lifestyle Village Albany - Statutory Declarations / Certifying Documents from Electronic Sources
These Training Sessions qualify towards Accreditation.

The MOWPEG and Mt Roskill Support Group Meetings start at 7pm. All other sessions start at 10am and will finish at 12 noon. Members can attend any course, as is convenient.

If you require any additional information please contact Garry Nicholls the Ministerial Training Coordinator at:

Certificate of Appreciation Presented

Ric Carlyon - Tuesday, June 28, 2016

David Parker, QSM, received his 32 year Certificate of Appreciation at the Warkworth Support Group’s mid-winter Christmas function held recently at the Salty Dog Inn at Snells Beach.  
The presentation was made by the President of the Auckland Justices of the Peace Association, Selwyn Haworth. 

“David is a great example of an ‘active and current’ member,” says Selwyn. “He has certainly been active in his community, Following his service as a Justice of the Peace Trainer years ago, he has been involved as a Boys Brigade youth leader, in the ‘Jane Gifford’ trust, the local riverbank enhancement project and, the Kowhai Festival, to name a few.    He also keeps current by attending support group meetings and socials such as the one on Sunday 26th June when his service certificate was handed over”. 
“David was appointed as a Justice of the Peace on 4th November 1983, and with his enthusiasm, I am sure he will continue to serve for many years ahead”. 

Left - Selwyn Haworth presenting David Parker with his certificate. Also partly displayed are two of our new banners - one that is a pavement sign and the other, a pull-up banner more suited to indoors.  The Warkworth group were treated to being the first support group to view the signs and to choose one (they elected democratically to keep the pavement sign).

*It’s planned to present a number of Certificates to Justices of the Peace at the Association’s combined Annual Conference and Annual General Meeting. See below for details of this event. 

AGM and Annual Conference Combined

Ric Carlyon - Tuesday, June 21, 2016

The Council of the Auckland Justices of the Peace Association has decided to combine this year’s Annual General Meeting with the Annual Conference, to be held at Alexandra Park on Sunday, 28th August 2016.

Council members have observed that the Conference is usually well attended, the separate Annual General Meeting less so. By combining both they hope greater numbers will be introduced to, and participate in, Association affairs.

A set time will be allocated within the Conference programme to hold the Annual General Meeting: nominations for election to vacant offices on Council will be sought shortly. 

Diary Note: Sunday 28th August 2016 Auckland Justices of the Peace Association AGM and Annual Conference, Alexandra Park, Green Lane West, Epsom on Sunday, 28th August 2016.

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