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AGM and Regional Conference - Reminder

Ric Carlyon - Thursday, August 31, 2017

Annual Reports, Nominations, Notices of Motion and Remits in connection with the Association’s Annual General Meeting are now available on this website in the Members’ section.

The AGM and Regional Conference is to be held at Alexandra Park Raceway, Epsom, Sunday 17 September at 9am and is scheduled to conclude before lunch. 

President Selwyn Haworth reminds all members they are welcome to attend… “this is an opportunity to learn and take part in our Association’s affairs, and there will be time to socialise”. 
The Agenda, President’s Report and Financial Accounts are among the documents viewable in the Members' Pages.

+ To gain access to the Members’ Page, your username is your surname followed your JP number expressed in 5 digits i.e. bloggs00123 and your password is your date of birth expressed as DDMMYYYY (i.e. 12081952).

Briefing for General Election

Ric Carlyon - Saturday, August 26, 2017

Justices of the Peace belonging to the Mangere Support Group were briefed at their recent meeting in preparation for the upcoming General Election.
The local Returning Officer and several representatives outlined their busy Electoral schedules, currently phase one of their tasks: the campaign to get as many eligible people enrolled as possible. Then, later in the electoral process they try to ensure that all electors have an opportunity to vote.
There’s a change this election: once advance voting begins on Monday 11 September, those still not enrolled can go to an advance polling place and not only enrol, but in the one visit, also place their vote. 

Mangere Support Group gets the gen on upcoming Election

It was noted at the meeting that Justices have official roles in the General Election as observers of “free and fair” elections throughout the electoral process: before polling day (accompanying those taking votes at hospitals, rest homes etc), on the day, (at polling places) and after polling day (at the final, official count).

Annual General Meeting Business

Ric Carlyon - Monday, August 21, 2017

The Council has received five matters following the call for remits for consideration at the Association’s Annual General Meeting on Sunday 17th September 2017. All are from the Whau Support Group.
In summary: 

A Notice of Motion calls on the Council to prioritise its work on those members who actively carry out their Justice of the Peace responsibilities, focusing on more effective, result-based training through Support Groups: Hub Meetings would be disestablished. The Notice also says members are entitled to an up-to-date website.

The first Remit calls for all Justices to return an annual summary of their activity logs so that the Association knows who the ‘high volume JPs” are … and can properly support them… and those who are not available for Ministerial Duties would have their membership of the Association terminated. 

The second Remit advocates covering some of the out-of-pocket expenses faced by those Justices who, each year, exceed a total of 50 Affidavits/Statutory Declarations/Witnessed Documents plus 200 certified copies. For these Justices, it proposes reimbursement of actual costs as a credit on Members’ annual subscription, initially, $20. The remit also canvasses for reimbursement of the cost of changing words on rubber stamps when required. “This remit,” the Whau Support Group says, “re-focuses the Council’s attention on properly looking after the small number of JPs doing most of the work”. 

The third Remit suggests a review of the need, and the way, Justices certify copies from electronic sources - such as those viewed on-line - because of inherent risks of not being able to access or recognise the original, or of virus being imported into computers used to view the “originals”.

The fourth remit seeks changes to the Association’s Rules to formalise the process of lodging and processing remits, and to streamline their presentation, ensuring that they are relevant, substantive and constitutional.

+ The full text of the documents and the accompanying submissions are available in the Members' section on this website under Governance, Annual General Meeting 2017.  

Western Weddings – Success Story

Ric Carlyon - Wednesday, August 16, 2017

Justices of the Peace continue with marriage ceremonies at the Hub West Henderson, and what started as an experiment has, increasingly, become a popular alternative to other kinds of ceremony.

Justices became involved when changes were proposed to the “Registry Office” style of weddings in West Auckland. The Department of Internal Affairs and the Royal Federation of Justices Associations agreed to a joint venture and the Hub West was chosen for the experiment. Local Justices were enlisted to perform the ceremonies.

That was 3 years ago and the “experiment” has continued each Friday ever since, with the number of marriages on the increase. Last month, July, for example 39 weddings were solemnised before Justices of the Peace at the Hub West. The forecast of 400 for the year will almost certainly be exceeded.

Auckland’s Representative on the Board of the Royal Federation, Pat Samson says “It's another use of Justice's talents and expertise and I am thrilled with the progress to date.”

Similar ceremonies conducted by Justices are about to be trialed at Hamilton District Court.

Hub Meetings – Something for Everyone!

Ric Carlyon - Wednesday, August 09, 2017

With the date and venue announced today of the next Central East Meeting, details are now available for all eight in the second series of Hub Meetings.  

The Hubs are primarily designed to share training etc at local sessions attended by Support Groups in the area. Justices are encouraged to attend "their local" Hub. 

But members are also welcome to mix-and-match to suit their availability. After the first series members said they appreciated the opportunity to cross town to attend a Hub meeting that suited them. There were stories of Justices carpooling to attend meetings: others combined the Hub meeting with a later visit to relatives and shopping. And the second series offers plenty of choice if you are unable to attend your local Hub group.

There are 8 Hub locations, specially chosen to cater to Support Groups, spanning Greater Auckland. 
+ Meetings are spread over most Saturdays for 6 weeks, from late September to mid-November plus one midweek session (Tuesday 14th November). 
+ There are meetings mornings, noon and nights giving a wide choice.

Here are the confirmed dates and venues. Diary now!   

CENTRAL EAST HUB  Saturday 30 September 9am-11am
Kohimarama Primary School
112 Kohimarama Road, 

NORTH WEST HUB Saturday 7 October 10am-12 noon
St John/Lions Hall
243 Edmonton Rd

NORTH EAST HUB Saturday 14 October 10am -12 noon
Faithfull Funeral Services
35 Red Beach Rd

CENTRAL HUB Saturday 28 October 1pm - 3pm
Ponsonby Primary School
44 Curran St

SOUTH HUB Saturday 28 October 4pm - 6pm
Friendship House
20 Putney Way

CENTRAL WEST HUB Saturday 11 November 12.30pm - 2.30pm
Mt Roskill Primary School
37 Frost Rd

LOWER NORTH HUB Tuesday, 14 November 7pm - 9pm
North Shore Events Centre
Argus Place (off Porana Rd)

SOUTH EAST HUB Saturday 18 November 2pm - 4pm
Peace Experiment – Montessori School
18 Pilkington Rd

Further Preparations for this year's AGM

Ric Carlyon - Tuesday, August 08, 2017

Attention is drawn to information regarding the Association’s Annual General Meeting posted in the Members' Section of the website.

The AGM is being held in conjunction with the Annual Conference at 9am on Sunday 17th September 2017 at Alexandra Park, Epsom.

Nominations have been called for the offices of President, Vice President and the Auckland Region’s Representative on the Board of Royal Federation for the 2017-18 year and Council member for years 2017-19. Nominations close with the Association’s Registrar at 5pm on Friday 18th August.  

Nominations can be made by email or on the form available in the Members’ Section of our website:  Nomination forms will be found half way down the information page.

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