Over the years information recorded in the data-base became out-of-date and inaccurate. This affected members’ current home and email addresses which meant it was difficult to communicate with them.
“It’s been a bigger task than we thought” says Association President, Selwyn Haworth, “and it’s not quite complete, despite a small army of 50 willing volunteers working through the records to produce an up to date master data-base of the 1,500 or so Justices of the Peace on the lists. The helpers have done a remarkable job correcting and purging the data-base and in some cases they have been contacting members by phone to confirm details”.
During inquiries it’s been found some members have died, others have relinquished membership because they’re no longer providing services, while some have moved permanently overseas or have stepped down as ‘JP Retired’.
In a week or two, once the make-over is complete, there will be a clearer picture of the membership and it’ll be much easier to communicate with members via email. A periodic emailed newsletter is planned to keep them in touch with Association’s activities. Another aspect - it will be easier to identify and advise those who overlooked paying last year’s subscription… not entirely their fault, because the out-of-date database meant they may not have received an invoice or reminder notices. And, quite soon, invoices for the current year’s subscription will be emailed to all members.