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Auckland's Remits for Conference 2018.

Ric Carlyon - Wednesday, November 22, 2017

Council of the Auckland Justices of the Peace Association has advised the Royal Federation of Justices Associations of 5 remits it would like aired at next year's Conference in Christchurch. They range in subject matter from JP appointments and on-going performance to clarifying procedures when complaints are made against Justices and seeking a boost in funds to enhance Ministerial training. 

Remit 1 THAT the Board establish a Working Group, including a representative of the Ministry of Justice, to investigate how the appointment and on-going eligibility of Justices of the Peace can be enhanced to ensure the service provided to the community is both of a high standard and is easily accessed. The Working Group to consult widely and to report back by 30 September 2018, with its report and any recommendations being a matter for consideration by Conference 2019.

Over successive years, several remits have been presented raising concerns about the standard of the service provided to clients. 
In 2017, the Marlborough Justices of the Peace Association presented a remit (Remit #4) asking the Board to consult with Associations and the Ministry of Justice “in order to explore means by which the level of competence of Justices of the Peace may be monitored and enhanced”. This was supported by 27 associations. In the attached rationale, it was stated, “In appointing Justices of the Peace to carry out their duties, Government has a responsibility to ensure that those appointed have, and continue to have, the necessary competence to ensure that the right of the public to competent service, is protected.”
While we supported this remit, we believe it is appropriate that Justices of the Peace are proactive in identifying the issues affecting appointments and on-going performance, as well as in suggesting ways in which these can be addressed.
We envisage that there are several areas that the Working Party would need to consider. These include, but are not limited to, the following:
a) Appointment procedures: The current system has been in place for some time and a review would seem timely to see how this might be improved.
b) Accessibility: At present, there is a lack of consistency about how the public can access the names and location of Justices of the Peace.
c) Accreditation: The system introduced recently has been well supported by many Justices of the Peace. However, while this provides a useful guide to the public, as long as it remains voluntary it does not address overall standards of competency.
d) Current and future trends: There is now greater diversity in how the services of Justices of the Peace are delivered. The growth of service desks and their location in a number of different public places has been a recent development that is changing the need for Justices of the Peace to be available.
e) Legislative changes: The most recent changes occurred in 2007. At that time, Parliament envisaged that a greater level of monitoring could be undertaken by associations than has proved possible. Recent legislative changes in some Australian states could provide some useful suggestions including the possibility of limited tenure or a practising certificate.
f) Training: The Federation’s Code of Conduct states that Justices of the Peace shall “maintain a working knowledge of the duties, responsibilities and obligations of a Justice of the Peace by regularly participating in ongoing education provided by their Associations or Royal Federation”. How this requirement is met, as well as the range of training methodologies available, is central to ensuring high standards are maintained.
We believe it is a matter of urgency that issues that have been identified over several years are addressed so that public confidence in the office may be enhanced.

Remit 2.That Royal Federation clarifies which types of complaints other than those arising from Ministerial roles and functions, are to be dealt with under our complaints procedures.
There are 3 places where information on complaints is located. 
(a) Best Practice Manual
(b) Justice of the Peace Act Section 5 
(c) Code of Ethics/ Code of Conduct 
There are conflicting messages in the above.
(a) BPM refers to ‘A complaint about how a JP carried out ministerial duties…” and does not include any other types of complaint.
(b) The JP Act describes 7 reasons for removal or suspension one of which is ‘misconduct’.   What does misconduct mean?
(c) Codes of Ethics No 2 and Code of Conduct No 3 describe another range of behaviour and are supported by a footnote stating any breaches will be dealt with under Complaints and Discipline or within the JP Act Section 5(1)
There are increasing numbers of complaints where the complainant is trying to use our process rather than a more appropriate one.  We do not have the ability to investigate criminal activity or similar.
The widening range of diverse cultures and morals place JPs at risk of differing opinions regarding their actions.

Remit 3 That funding for Service Desks authorised by a Justice of the Peace Association be based on the number of hours JP Service is available at that location. Where 2 or more JPs are on duty at the same time at a Service Desk each Justice of the Peace’s hours should be counted.
 The basis for funding should be the total hours a Service Desk is available to the public.

Remit 4 That there be no limit on the number of new Service Desks per association when funding for a new Service Desk is being granted.
A more fair system which does not discriminate against larger associations is needed.

Remit 5
That the Board seek funding from the Ministry of Justice of at least $100,000 for Ministerial Trainers / Educators. This to be allocated to Associations on the basis of the number of Association members.
•There are increasing time demands on Ministerial Trainers / Educators to provide training for inductions, refresher updates, accreditation sessions etc.
•The introduction of Accreditation has placed increased demands on Ministerial Trainers. This will become even greater as we seek to improve the competency of Ministerial Justices. 
•The Ministry already provides reimbursement for other specific training related costs.

Last Chance for a Hub Meeting

Ric Carlyon - Thursday, November 16, 2017

Members who have not yet attended a Hub Meeting in this series have a last chance on Saturday. 

Opportunity ends with the Hub Meeting at Peace Experiment - Montesorri School, 18 Pilkington Road, Panmure on Saturday afternoon from 2pm until 4pm.  Any Justice from anywhere in Auckland may attend - you do not have to be a member of the South-East Support Group.

There’s plenty of parking adjacent to the venue in Pilkington Road carpark immediately behind Panmure shops and the school’s easily accessible on foot with a two minute walk off Pilkington Road through Clifton Court. 

Nearly 300 Justices have so far attended one of the Series 2 Hub meetings with the vast majority approving both content and presentation.

The Hub meetings qualify towards accreditation and provide an ideal opportunity to prepare for the test!     

South-East Hub meeting  this Saturday (18th) from 2pm at Peace Experiment - Montesorri School, 18 Pilkington Road, Panmure (just up from the main Panmure shopping centre) 

JP Pen in Volvo Ocean Race

Ric Carlyon - Monday, November 13, 2017

Sailing around the world is one of our Justice of the Peace pens. 

Tony Mutter from Albany who is crewing on the yacht “Vestas 11th Hour Racing” was given the pen in Alicante, Spain, by Teresa Bullock a UK Magistrate who in turn was gifted the pen by Wallis Walker when they met up in London at the end of August.

Our pen was on the first yacht into Lisbon, Portugal on the first leg of the Volvo Race,
"Vestas 11th Hour" takes line honours at Lisbon. Photo: Jesus Renedo, Volvo Ocean Race
So as Tony Mutter sails the seven seas he has a memento to remind him of his home city of Auckland.
Let’s hope the pen lasts the distance and arrives in working order when the Volvo Ocean Race reaches Auckland in Jan/ Feb 2018.

AJPA Annual Dinner - Reminder

Ric Carlyon - Tuesday, October 31, 2017

A timely reminder that the Auckland Justices of the Peace Association's Annual Dinner is fast approaching and Council warmly invites members and partners to join this entertaining event. 

DATE: Thursday 30 November 2017 
TIME: 6.30pm for 7.00pm
VENUE: The Quality Hotel Parnell, Gladstone Road, Parnell
Celia Caughey, Former NZ Trade Commissioner and Consul General. Celia will share with us her enlightening personal and professional experiences of living and working in Vietnam
COST: $50.00 (incl GST) per person + Cash Bar

There are limited places for this dinner so do book early!

Please pay EITHER by
Direct credit to the following bank account (our preferred method) 
Bank:            KIWIBANK
A/c Name: Auckland Justices of the Peace Assn
A/c Number:        38-9018-0314770-00
Reference: Payer’s Surname and initial(s)/AJPA Dinner/MOJ JP number or telephone number
NB:  Please include all of the reference details prompted

OR by
Cheque posted to 
Auckland Justices of the Peace Assn
P O Box 108 229
Symonds Street
Auckland 1150
(For further information please contact Sherryl Wilson –

More Hub Meetings to Come in this Round

Ric Carlyon - Wednesday, October 25, 2017

There are 5 more Hub Meetings in the present round... two this Saturday and the remainder in November, including the only evening session this round, to be held at the North Shore Events Centre on Tuesday 14th November. 

Those Justices who have already attended this series in the last few weeks have commented favourably on the content and arrangements... and some have travelled across Auckland to go to meetings that best suited them.

Here are details of the Hub Meetings yet to be held.... 

CENTRAL HUB Saturday 28 October 1pm - 3pm
44 Curran St
SOUTH HUB Saturday 28 October 4pm - 6pm
Friendship House
20 Putney Way

CENTRAL WEST HUB Saturday 11 November 12.30pm - 2.30pm
Mt Roskill Primary School
37 Frost Rd

LOWER NORTH HUB Tuesday, 14 November 7pm - 9pm
North Shore Events Centre
Argus Place (off Porana Rd)

SOUTH EAST HUB Saturday 18 November 2pm - 4pm
Peace Experiment – Montessori School
18 Pilkington Rd

Two Justices of the Peace Honoured

Ric Carlyon - Monday, October 09, 2017

Two local Justices received awards at the weekend’s Variety Artists Club of New Zealand's annual dinner.

Stanley Goudge of Henderson, long time Justice of the Peace, received the Variety Artists' Club’s Scroll of Honour for his services over many years to the community as a magician. Stanley, over several decades has extended his magic to incorporate educational messages in the classroom, touring schools with health and safety messages conveyed through his entertaining presentations. Stanley has also often performed for charities and at rest homes and these contributions were specially mentioned in the citation to the Scroll. He was made Life Member of the Brotherhood of Magicians in 2006.

David Hartnell, Patron of Variety Artists, with Ric Carlyon and Stanley Goudge

Ric Carlyon of Mt Eden also received the Variety Artists' Club’s Scroll of Honour recognising his contribution as a radio and television new broadcaster, producer, director and mentor. “We celebrate his passion and achievements and thank him for dedication to the entertainment industry” the Scroll reads. Ric, a pioneer newsman with the New Zealand Broadcasting Corporation, had a career in radio and TV spanning 42 years.

Our Annual Dinner

Ric Carlyon - Tuesday, October 03, 2017

The Auckland Justices of the Peace Association Council warmly invites members and partners to join them at the upcoming and entertaining Annual Dinner.

DATE:         Thursday 30th November 2017

TIME:          6.30pm for 7.00pm     

VENUE:      The Quality Hotel Parnell, Gladstone Road, Parnell

GUEST SPEAKER:   Celia Caughey, Former NZ Trade Commissioner and Consul General  Celia will share her enlightening personal and professional experiences of living and working in Vietnam

COST:  $50.00 (incl GST) per person + Cash Bar

There are limited places for this dinner so do book early!

Please pay EITHER by

Direct credit to the following bank account (our preferred method)
Bank:                    KIWIBANK
A/c Name:             Auckland Justices of the Peace Assn
A/c Number:         38-9018-0314770-00
Reference:            Payer’s Surname and initial(s)/AJPA Dinner/MOJ JP number or telephone number
NB:  Please include all of the reference details prompted

OR by
Cheque posted to
Auckland Justices of the Peace Assn                                        
P O Box 108 229
Symonds Street
Auckland 1150



Three New Life Members

Ric Carlyon - Thursday, September 21, 2017

Those attending the Annual General Meeting unanimously elected three new Life Members of the Association. All have given many years’ service in a range of ways to Justice of the Peace activities.

Rex Chandler has had as his focus the training of Ministerial duties… devising the education syllabus for Justices from induction through to revision at Support Groups, former District training sessions and now the new Hub meetings. Rex has continually updated and modernised training to suit new legislation, to keep abreast of amended Government documents, and alterations to ways we deal with international forms. His unique power point presentations are legend. 

Allan Spence has been a Bench Justice of the Peace for many years, and still sits. He is a former Council member on the Auckland Association, Auckland representative at the Royal Federation and, in 2005, he was President of the Royal Federation.   He also served on the Auckland Judicial Panel.

Britt Stephen-Smith was appointed Justice of the Peace in 1985 and joined the Bench a few years later. Britt was a member of Auckland Association’s Council when he oversaw, and reformed, the Association’s financial affairs and grew the membership base. He was President of the Royal Federation  in 2001.

Royal Federation Reps at Annual General Meeting

Ric Carlyon - Tuesday, September 19, 2017

Both the President and Vice-President of the Royal Federation of New Zealand Justices Associations attended the weekend's Annual General Meeting of the Auckland Association, accompanied by National Manager, Tony Pugh.

President, Denise Hutchins, advised the meeting of important recent developments:

+ 33.8 per cent of Justices nationwide were now accredited: there’s a target of 50 per cent by the next Federation Conference in March.

+ There’ve been representations to the Ministry of Justice… and ongoing discussions… to try to ensure competency of Justices – not just those who are members of Associations, but all who serve the community. “They are all officers of the law”, Denise said “and as such, the public must have confidence in their ability to act properly in their office, and this requires competency: they must be up-to-date and knowledgeable. We will continue to work on ways to convince Ministry of Justice officials that a system must be devised to ensure all Justices meet the community’s expectation”.

+ There will be a modest increase in funding of Service Desks.

+ The pilot scheme in West Auckland, where Justices officiate at “Registry Office” weddings, is now well-established, confirmed and, in an expansion to Justices’ usual duties, is being introduced in other centres, beginning in Hamilton.

+ There’re moves to standardise documents Justices often deal with that are designed to prevent money laundering. At present there are many versions and forms issued by banks, institutions etc. Standardisation will ease Justices’ work.

+ Templates and documents on the Royal Federation’s website are now in several languages, and more will be added, to assist clients whose first language is not English.

+ The Royal Federation website will soon have a makeover.

+ Denise thanked all Justices for their ongoing community service

Vice-President Rachel O’Grady told the gathering:

+ The Federation’s Constitution is being reviewed.

+ Its reform will fill gaps, update names, processes and procedures

+ Changes will modernise the language, making it more easily understood. 

Association’s Annual General Meeting

Ric Carlyon - Monday, September 18, 2017

Auckland Justices of the Peace gathered for their Association’s Annual General Meeting yesterday, chaired by President, Selwyn Haworth.

+ Selwyn introduced the Association’s new Registrar, Janet Thompson

+ Selwyn, in his Annual Report, said he achieved improvements to financial reporting, he obtained donations from Trusts,  updated the membership database and reviewed the Support Group and Service Desk network.
+Treasurer Geoff Pownall reported a small surplus in a set of accounts which auditors had given an unqualified certificate. 

+A remit from Whau Support Group was agreed-to by the meeting which means there will be follow-up by a special committee of Council to consider changes to the Rules governing the lodging, processing and presentation of remits at the Annual General Meeting.

+Other Notices of Motion were not agreed-to. These involved proposed changes to training, a re-prioritisation of Council resources and effort, the need for individual Justices to make an annual return of their activities, and reimbursement of out-of-pocket expenses.

+ The composition of the new Council was announced:
Garry Nicholls
Sherryl Wilson 
Council Members
Selwyn Haworth (Past President), Hazel Bedogni, Roger Brookes, Ric Carlyon, Ow
en Goodwin, Tamati Howard, Neville Madden, Susan Walker and Wallis Walker

+ Retiring members of Council, Colin Davis, Dawn Jones and Les Smith, were thanked for their services and farewelled.

+Pat Samson was elected as Auckland Representative on the Board of the Royal Federation of New Zealand Justices Associations

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