Frequently asked questions
Feel free to contact us but please do us a favour and check if the answer to your question can be found here. Our registrar's time is precious! We get much of the same questions all the time so it's highly likely that you can find what you want right here.
JPs are not permitted to charge for their services. Nor can they accept any gratuity of any kind even if it is offered without being solicited. JP's if they have access to a photocopier, may charge a nominal fee of 20c per each single page if they photocopy any document for you.
If you REALLY feel like you want to give back you are welcome to make a donation to the Auckland Justice of the Peace Association, our bank account number is 02 0256 0333810 00
Yes. Bring both your photocopies and your originals.
A JP can only certify a photo of yourself provided they have personally known you for at least 12 months.
Generally, yes this is quite acceptable, provided you also have the original document so the JP can compare it to the copy. However, if you need to get a copy of an identity document certified and the JP must also match the identity, then you need to present the documents yourself to the JP.
No. The person who is to sign the Statutory Declaration (or Affidavit) must go to the JP themselves so the JP can verbally take the Statutory Declaration as well as witness the signature. Please do not pre-sign the declaration before visiting the JP.
No. Other than to recommend that the form must be complete, the JP cannot help you to answer any questions.
A JP, as a JP, cannot be your identifier. If the JP knows you for the required minimum period and they are a NZ Passport holder, they can then be your identifier but not as a JP. If you wear head covering in your photo, a JP can be used to take the required Statutory Declaration.
I think I need to make a complaint about a JP?
Complaints about the service or lack of service a JP provides can be forwarded to the Registrar at the local JP Assn. You must have their name.
If you have a concern about a JP please fill out this form:
Although the office of Justice of the Peace is steeped in history, the office today derives its status and functions from a very brief statute of the New Zealand legislature, the Justice of the Peace Act 1957.
Section 3 of that Act provides that the Governor-General may from time to time, by Warrant under his or her hand, appoint fit and proper persons to be Justices. The Act does not set out how this is done, that being a matter of ministerial convention that has developed over the years. Briefly, the convention is as follows:
Nominations for appointments are accepted only from the Member of Parliament for the electorate where the nominee resides or from a list Member of Parliament with the endorsement of the appropriate electorate Member.
There is a standard nomination form, commonly referred to by its shoulder reference, JPB. Members of Parliament hold supplies of these forms.
Nominees must have an adequate standard of education and a genuine desire to serve the community; they should be of good standing in the community (which is not to be identified with material prosperity), and should be respected as persons of good sense, character and integrity.
The purpose of an appointment is not to bestow an honour on a deserving citizen, but to serve the public. Notwithstanding a person's character and ability, appointments are made only where there are not already sufficient Justices to meet the requirements of the public.
A nomination having been made by the Member of Parliament, the procedure is as follows:
A confidential check is made through New Zealand Police to establish if the nominee has any record of criminal convictions.
A questionnaire is completed by the appropriate local Justice of the Peace Association on the need for additional Justices in the nominee's business or residential areas.
The nominee is required to be interviewed by a District Court Registrar who makes a report to the Minister of Justice.
The Minister usually considers the nominations at monthly to six weekly intervals. If the Minister then decides that the appointment is desirable, notification is sent to the Member of Parliament concerned that the appointment will be recommended to the Governor-General. Where the nomination is declined, the Member is likewise notified.
Appointments are made by a warrant signed by the Governor-General. Notice of appointment is published in the New Zealand Gazette.
Appointees are advised of their appointment by the Secretary for Justice and are issued with a warrant of appointment.
Appointees are not entitled to act as Justices until they have taken the oath of allegiance and the judicial oath as required by the Oaths and Declarations Act 1957.
Restricted EligibilityFor many years it has been the policy of successive Ministers of Justice to decline to recommend for appointment as Justices, the members of certain professions or callings, because of their special duties and responsibilities. These include Members of Parliament, barristers and solicitors, practising medical practitioners and persons working in various aspects of law enforcement. There has also been a general policy not to appoint members of the clergy and persons in religious orders.
Become a Justice of the Peace
Yes you can, but the JP either has to see the original on your computer / phone or you need to have them help you make a Statutory Declaration.
Download this form, fill it out and take it to a JP. Don't sign or complete the bottom part, you need to do that in front of the JP.
Check with the JP whether or not they have a holy book so they can administer your affidavit.
You are also welcome to swear on a different holy book other than the bible. There is an alternative to swearing where you can affirm which does not require a holy book but carries the same importance as swearing on a holy book. This is called an Affirmation.
This is solely at the discretion of the JP. Please respect their decision. As a guide, it would be recommended you do not try to make an appointment for after 6:00 pm.
Sample Affidavit Form (19 KB)
Sample Affirmation Form (19 KB)
No. The form must be complete. Normally the required JP action is the last action for that part of the form.